Why do we have a Homeowners Association?
The purpose of the association is to maintain the integrity of the neighborhood by maintaining the common areas such as the park and skating pond. These amenities and simple regulations create tremendous value to your home for a very low cost. The Association also creates a greater sense of community that makes a neighborhood more desirable.
If I am having a problem with another neighbor, do I report this to the Association?
The Association does not handle behavior problems and/or individual neighbor disputes unless it has to do directly with Association property or if there is a violation of the Association Covenants. If you are experiencing vandalism or any other criminal like acts. Contact the Rockland Police.
If I see vandalism or general damage to Association property, to whom would I report this to?
Any of the board members can help you.
When are the association dues due?
Bills are sent out by the first of every new calendar year and are due by February 28th. A $50 late fee applies if paid after February 28th. Being late with payments does drive our collection costs up.
Who collects the dues?
We use a billing company named ECratchit out of Braintree, MA.
Do the board members get paid or receive free dues?
As of 2005, No. Board members are elected volunteers that pay the same dues as everyone else.
Who is responsible for maintaining pumping station on Santucket Road?
The town of Rockland.
Where do we report a burnt out street light?
National Grid, the service provider. If you call 800-323-3223 and give the closest street address to the street light, they will come out to replace the bulb at no extra charge to the association.
Where do we report missing or damaged street signs to?
The Rockland Highway Dept. Call (781) 878-0634.
Why is the landscaping expense almost half the annual budget?
Refer to the landscape contract on this site that itemizes the work that needs to be done on a regular basis.
Does the landscaping go out to bid every year?
No. If we are happy with the current service and the cost is close to the previous year, we simply renew with whomever we are using. It is a great deal of time and effort to get bids from a company. A new company would have to learn the routine and have to be closely monitored for at least a year to insure all the work was being done properly. We would only do this work again if the current service began offering poor quality service and/or increased the costs substantially.
If the Association uses a contractor for work, can I contact them directly if I have a concern?
You can, but the Board requests that neighbors contact the board first. In most cases we can address these concerns ourselves.
Is the Millbrook Park only for Millbrook Residents?
No. Although we pay to maintain the park, it is clearly stated in our covenants that the public is allowed to use the park but must abide by any rules or regulations that the Association establishes.
Can anyone use the Email list on this site?
No. The email list is for Association Business only. The board members and the committee heads are the only one authorized to use the list. Neighbors can contact the board to request that a certain message be issued. This will be judged on a case to case basis.
How many votes per household are allowed at an annual meeting?
One vote per household regardless of how many adults live at the residence.
What kind of pesticides are being used on our trees?
As of 2005, we are using strictly organic materials.
If I am refinancing or selling my home, why does my attorney request a 6D Certificate? How do I get one and is there a charge?
A 6D Certificate is a document the board issues to homeowners to prove that they have paid their Association dues. Closings can be held up without this document. Contact Attorney Susan Pieri at (781) 834-6751 to obtain a 6D certificate. There is a modest fee paid directly to the attorney. Please allow amble time to produce this document.
What is the procedure for getting a major project completed for the neighborhood?
Any project ideas are to be formally introduced at an annual meeting and must have at least 2 proposals for the cost of the project before it is to be considered. It will then be voted on at the annual meeting.
